Title: MadLab CIC planning meeting
Description: Help shape our future!
Start Time: 19:00
End Time: 21:00
Help shape our future!
MadLab is becoming a Community Interest Company (CIC) and needs your help.
Please come along to find out how you can get involved.
For example, we’d like to hear your ideas on what might form the “Community Interest Statement (CIS).”
A CIS confirms that the CIC will provide benefit to the community. It does this by describing its intended activities – including who they will help, and how.
What – and who – do you think MadLab should be concentrating on?
We are also keen on hearing from people who’d like to join MadLab’s new Management Committee. There are nine spaces on this new group – five from local partner organisations, and four from the community.
The Management Committee will meet once a month and decide upon all aspects of MadLab’s vision and strategic direction.
- Read our most recent report here
- More info on CICs at The Guardian
- Department for Business Innovation and Skills: Creating a Community Interest Company
Even more reading …
Below is a mini overview of the current structure and a detailed outline of how and why we are changing it.
MadLab: Management Committee
A note on MadLab’s new management structure
MadLab’s current structure is a company limited by guarantee with no shares. There are four directors. As it stands, the directors decide on and implement the organisation’s strategy and structure. We acknowledge that there is currently limited opportunity to affect the strategic direction from the community perspective within the current framework.
Following a period of consultation during mid – late 2012 we have investigated with external consultants about how we might more adequately involve the community in the decision-making processes of the organisation. We have also had support and guidance from Manchester Community Central over the last few months about how to support and develop an appropriate community strategy. In addition, we have also been in receipt of an ERF grant (to March 31st 2013) via Manchester Digital Development Agency (MDDA) to produce a business strategy. The conclusion of this consultation and work with MDDA is that we will be changing MadLab to a Community Interest Company (CIC) with Management Committee.
We are ready to put in place these structures with near immediate effect.
The existing directors have already passed a special resolution to change the current structure. Our next step is to consult with the community with regards the objectives of MadLab going forward as well as to word a community interest document and create a Management Committee. We will formalise the processes that already take place at MadLab and draw these into our new structure in order to place the decisions of the community and community organsiations front and centre. As many of these structures are already in place informally, MadLab will be a CIC by June 2013. A timetable for this process is listed below.
We are now bringing together an advisory board of organisations and all user-groups to bring together a working group to steer MadLab towards a CIC by June 2013.
The board will consist of nine positions drawn from partner organisations and the community groups that meet at MadLab. We will appoint a new treasurer – Sarah Hughes who is book-keeper and recommended by Charity Accountants Chittenden Horley – unless another member of the community is qualified and wishes to take this position. Partner organisations will comprise five positions which will be offered by invitation and held for a year. The community places for the first year will be open to four members from the community. Elections will be held every year for these positions. In the first year, they will be offered to those who wish to take on the position. If more people apply then lots will be drawn (or other similar mechanism as the MadLab community sees fit).
The Management Committee will meet once a month. It will decide upon all aspects of MadLab’s vision and strategic direction, as well as make decsions on staffing, wages, volunteer policy and recruitment, advise on funding applications, review spending and set budgets.
The Standing Agenda Items will be as follows:
- Minutes of last meeting
- Report on any conflicts of interest raised by members
- Planning and delivery progress update
- Treasurer’s report
We will follow guidance as laid out from the Department for Business Innovation and Skills policy document “Office of Community Interest Companies: Introduction and Guidance Notes Chapter 4: Creating a Community Interest Company” – point 4.2 “Converting an existing company to a CIC”
We will consult with the community to create the Community Interest Document (form C137).
A Special Resolution has been passed by all current directors to amend MadLab’s Articles and other company documents as is required under this process (75% of directors need to be in agreement – MadLab has had 100% agreement).
Early April – announce decision to form CIC and invite all user groups, local partner organisations and current advisors (the group includes CEOs and CTOs of local businesses, BBC and University staff, IT freelancers and prominent members of the digital community – such as Mike Little, founder of WordPress).
Mid April – meeting to discuss contents of Community Interest Document (form C137) and new wording of MadLab’s Articles. This will be drafted and distributed to attendees and all groups for further input.
End April – Community Interest Document final draft issued. Final comments invited. Invite to May meeting to all parties.
Early May – meeting to deliver final draft. Submit this document as well as altered Articles to state MadLab is to be a CIC, change name of company from Ltd to one of the CIC designations and all other requirements necessary. MadLab’s Articles will be changed under the community’s consultation and guidance to reflect its aims and objectives.
Mid May – submit all documentation including amended Articles and Community Interest Document
Management Committee – structure
In order to ensure that the new management structure is truly able to represent the community, the make-up of the Committee will be shaped as follows:
- Where possible, there should always be at least four female and at least four male members of the Management Committee. We endeavour also to include people who do not identify in the gender binary
- There should always be least one member from a group with expertise in
representing or working with the following groups in the community:
- People with a disability
- Older people
- Young people
- Black and minority ethnic people
Members of the Management Committee will elect a chair from amongst themselves.